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Chapter Checklist

Membership

New and returning advisors should follow this chapter checklist for the 2022-2023 School Year to ensure your membership is completed correctly and by the stated deadline. 

Notes

  • Participation Agreements are not live yet.
  • Conference Registration is not live yet.
  • For technical help, reach out to [email protected]

New Chapters

  1. Request a new chapter (tpsa.info/chapterrequest)
  2. TPSA Membership Coordinator will approve within 48 hours. The system will automatically send an approval email with instructions on accessing myTPSA.
  3. Login to myTPSA to manage your chapter membership; you must enter your @member.tpsa.info email as your email to log in.
  4. Update your chapter information
  5. Add new members
  6. Every new member entry will require the addition of a subscription. This selection can be made after creating a member by clicking the create new subscription button in that member's profile. You will then select the appropriate rate and submit selections.
  7. Any member (advisor/student) added/updated will receive an email link to complete participation agreements/releases online. If email is unavailable, an agreement can be located through myTPSA on the member's profile, or the member can visit tpsa.info/agreement and complete the agreement with their myID number. (Members under 18 years will need their legal guardian to complete the form on their behalf.) 
  8. A quote will be automatically generated for your first subscription, and any following subscriptions will be added to this quote.
  9. Convert your quote to an invoice and then remit payment. Once a quote is converted to an invoice, it is locked, and new subscriptions will be created on a new quote.
  10. Remit payment by paying by Check/PO (online card and ACH payment coming soon). Make sure to include a copy of your invoice with your payment. School districts that opt to include payment for multiple chapters without an included invoice will experience a delay in the processing of their payment. 

Returning Chapters

  1. Request a new myTPSA password on the Login Page; all passwords have been reset.
    1. Remember to use your @member.tpsa.info as the email you are requesting a password reset for.
  2. Login to your Chapter.
  3. Update all required Chapter information.
  4. Archive or Graduate Students in your roster by following instructions here https://texaspublicsafetyassociation.org/help/mytpsa/graduatearchive-members. 
    1. Graduate Seniors who graduated in the year 2022 from your program. They were active members in 2022 and are no longer in high school. This allows us to retain records for plans to incorporate Alumni activities into our programs.
    2. Archive any student/advisor who will not be in your program this year and is on your roster.
  5. Update Existing member data, open each student one by one, fill out the NEW required fields, and update data that may be outdated.
  6. Add new members via the Individual or Bulk Upload Options.
  7. Existing/returning member entry will require updating the membership profile and subscription. 
  8. Every member entry will require the addition of a subscription. This selection can be made after creating a member by clicking the create new subscription button in that member's profile. You will then select the appropriate rate and submit selections.
  9. Any member (advisor/student) added/updated will receive an email link to complete participation agreements/releases online. If email is unavailable, an agreement can be located through myTPSA on the member's profile, or the member can visit tpsa.info/agreement and complete the agreement with their myID number. (Members under 18 years will need their legal guardian to complete the form on their behalf.) 
  10. A quote will be automatically generated for your first subscription, and any following subscriptions will be added to this quote.
  11. Convert your quote to an invoice and then remit payment. Once a quote is converted to an invoice, it is locked, and new subscriptions will be created on a new quote.
  12. Remit payment by paying by Check/PO (online card and ACH payment coming soon). Make sure to include a copy of your invoice with your payment. School districts that opt to include payment for multiple chapters without an included invoice will experience a delay in the processing of their payment. 

Authors

Updated onSeptember 22nd, 2022
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TPSA is committed to creating and maintaining a healthy and respectful environment for all of our members. Our philosophy is to ensure all members, regardless of race, color, religion, sex, national origin, age, disability, sexual orientation, or socio-economic status are treated equally and respectfully. Any behavior in the form of discrimination, harassment, or bullying will not be tolerated. It is the responsibility of all members to uphold and contribute to this climate.